Fortunately, the solution is pretty simple.įirst, you need to realize that Word lets you show (or hide!) comments from individual reviewers. Often we need to accept all the changes by one author or editor but leave the rest, and Word doesn’t make it obvious how to do that. We sometimes have four or more people editing a single document, and trying to figure out who did what can get crazy. Just click one of the change bars on the left side of the text. There’s also a nifty shortcut (though not of the keyboard variety) that you can use to toggle between All Markup and Simple Markup. That’s it! The shortcut you assign now toggles between these two common settings. Now give it a shortcut in the “Press new keyboard shortcut” field and click Assign. You can use the search field to quickly locate any command instead of scrolling to find it.
First, choose Tools > Customize Keyboard, then choose All Commands from the Categories list and then, in the list of Commands on the right, choose View Changes. And fortunately, after quite a bit of searching, I found one. The problem is that it’s a major pain to choose from the menu each time you want to switch! I’d rather use a keyboard shortcut. No Markup: I need to see how the final document will look, without any strikethroughs and underlines.All Markup: I need to see the text that has been changed.I find that I am forever switching between two of these: There are three other choices in the menu: “Simple Markup,” “No Markup,” and “Original.” Keyboard Shortcut for Show/Hide Changesįirst, a keyboard shortcut I use daily… you know that in the Review tab in Word, there is a popup menu that shows “All Markup,” right?
Before you read this, I’m assuming that you already basically know how to use Track Changes in Word. So, I want to quickly offer two of my favorite Word Track Changes tips (plus a bonus one for InDesign!), in case they can help you like they’ve helped me. But on the other hand, it has a number of great features that I rely on heavily. On the one hand, it’s bloated and annoying. I have a love/hate relationship with Word.
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